Booking Your Ottawa Wedding Photo Booth for 2026: The Final Checklist

You’ve been researching. You’ve been comparing quotes. You’ve narrowed it down to two or three vendors.

Before you sign anything, run through this checklist.

Here’s everything to confirm before locking in your Ottawa wedding photo booth for 2026.

Pre-Booking Questions

1. Is My Date Available?

Obvious, but: confirm in writing before any other conversation. Don’t assume.

2. What Type of Booth Am I Actually Getting?

Confirm the specific format:

• Digital and print booth
• 360 video booth
• AI photo booth
• Magazine cover booth
• Or a combination

The contract should specify exactly which.

3. How Many Hours Are Included?

Confirm:

• Active booth hours
• Setup time (included or extra?)
• Teardown time
• Total time on-site

4. Is an Attendant Included?

If the answer is “no” or “sometimes,” find another vendor.

5. What Backdrop Options Are Included?

Get specifics:

• Standard backdrop options (and photos of each)
• Custom backdrop pricing if you want something specific
• How the backdrop ships and gets set up

6. What’s the Print Output?

• What’s the print size (4×6, strip, square)?
• How many prints per session?
• Are prints branded with our names and date?
• What’s the print quality (you should be able to see samples)?

7. What’s the Digital Delivery?

• Are digital files texted to guests instantly?
• Is there a gallery link delivered after?
• How long are files stored?
• Are files high-resolution or compressed?

Logistics Questions

8. What’s the Travel Fee?

For venues outside Ottawa proper (Kanata, Orleans, destination weddings), travel fees apply. Get the exact amount in writing.

9. What’s the Setup Window?

Confirm:

• When the team arrives
• How long setup takes
• When teardown begins

10. What Power and Space Do You Need?

Get the specs so you can confirm with your venue.

11. What Happens If Equipment Fails?

“We bring backups” is the right answer. Specifics matter — do they have backup cameras, printers, and tablets?

Add-On Questions

12. What Add-Ons Are Available?

• Custom keychains as favours
• Photo buttons or magnets
• Roaming photography
• Live mosaic wall
• Photo album or scrapbook
• Multiple booth experiences

13. Can the Output Be Customized?

• Custom magazine cover designs
• AI theme customization
• Branded social sharing experience
• Pre-loaded hashtags

Contract Questions

14. What’s the Deposit?

Standard is 25-50% to lock the date. Confirm exact percentage and refund policy.

15. What’s the Cancellation Policy?

Read it carefully. Know your obligations if you cancel or reschedule.

16. When Is Final Payment Due?

Most vendors require final payment 1-2 weeks before the wedding.

17. Is the Vendor Insured?

Get proof of liability insurance, especially if your venue requires it.

18. Who’s the Day-Of Contact?

Names and phone numbers. Your wedding planner needs these.

Day-Of Coordination

19. What’s the Day-Of Timeline?

Confirm:

• Arrival time
• Setup window
• Active booth hours
• Quiet hours (during dinner/speeches)
• Teardown

20. Will the Vendor Coordinate With Other Vendors?

Your photo booth team should be in contact with your DJ, planner, and venue manager before the day.

Post-Wedding Questions

21. When Will We Get the Digital Gallery?

Typical turnaround is 1-2 weeks. Get it in writing.

22. How Long Are Files Stored?

Most vendors store for 30-90 days. After that, the files are gone. Download everything within the window.

23. Can We Share the Gallery?

Yes, you should be able to share the gallery link with all your guests.

One Last Thing

Trust your gut. The contract, the equipment, the price — they all matter. But the vendor’s communication style and how they handle questions will tell you more about how the day will go than any spec sheet.

If they’re responsive, organized, and warm during the booking process, they’ll be the same on your wedding day.

Ready to lock in your 2026 wedding? Visit our wedding photo booth page or send us your date.